Chief of Staff/Executive Assistant

We are looking for a dynamic CoS/EA to report to the CEO of a fast growing organisation. The CEO has vested interests in multiple organisations globally, therefore competence in working across multiple time zones, and willingness to operate outside standard business hours during the week, are key requirements of this role. Directly reporting to the CEO, we are looking for an Executive Assistant that is creative and enjoys working within an entrepreneurial environment; you must also be results-driven and customer-oriented. KEY RESPONSIBILITIES: Completes a broad variety of administrative tasks for the CEO including managing an active calendar of appointments; completing management reports; composing and preparing email correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting professional, high-quality presentations, acknowledgement emails, personal correspondence, and other tasks, such as system administration in relation to approvals that facilitate the CEO's ability to effectively lead the organisation. Mentor and supervise other staff members within the business. Where necessary you will be required to set priorities for their work area, compliance to procedures and regulations, contribute to team cohesion and ensure high quality of output. WORK EXPERIENCE & SKILLS Strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board of directors and any external parties. Expert written and verbal communication skills. Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Strategic-thinker, who actively seeks opportunities and proposes solutions. Solid working knowledge of Microsoft Office Software and Internet. Demonstrate willingness to learn new software/ applications expeditiously as per growing demands of the organisation. WORKING HOURS: Your regular work hours will be from 8am to 6pm MON-FRI (Australian Eastern Standard Time, Queensland). However, based on the CEO's schedule you will need to be available outside standard business hours during the week. SUMMARY: You must be an independent and self-motivated professional - with strong emotional intelligence and good judgement. You'll be able to read a situation and act accordingly, whilst juggling a demanding workload. You must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, and the ability to maintain a realistic balance among multiple priorities. You will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with utmost discretion. HOW TO APPLY: Provide a covering letter summarising your work experience and stating why you would be the best suited candidate for this role. Attach a detailed CV along with 3 references that can be contacted. State your expected monthly salary for this role.