An online system to control request, movement, acceptance, tendering, project implementation and completion of application to build, repair road buildings by local self body.

**Computerization of B&R branch** 1.? ? ? ? ? Application for request will be first sent to the engineering branch computer cell to be given a diary number.? ? ? ? ? ? ? The database will show a commentary of all movement in the file as it moves between officers the necessary comments thus obtained will be available on the database. The work order, agreement date of start and end of project including all changes during execution and weekly report of status of project submitted. ## Deliverables **Computerization of B&R branch** 1.? ? ? ? ? Application for request will be first sent to the engineering branch computer cell to be given a diary number.? The following fields will be available at the entry level? before being forwarded for approval. a.? ? ? ? ? Name address designation of person making request. b.? ? ? ? ? Type of request Road, Footpath building etc. c.? ? ? ? ? ? New construction or repair d.? ? ? ? ? Area Ward Constituency e.? ? ? ? ? ? Exact location, work needs to be carried out. A number will be then stamped over the application. 2.? ? ? ? ? Preliminary directions will be obtained. 3.? ? ? ? ? All comments obtained from Division SE, XEN SDO and JE will be recorded. 4.? ? ? ? ? An estimate thus obtained from HDM including the materials list with site plan added to the database. 5.? ? ? ? ? The database will show a commentary of all movement in the file as it moves between Mayor, commissioners office and is approved if less than ` 25000. In case it is to be sent to agenda branch the necessary comments thus obtained will be available on the database. 6.? ? ? ? ? The proceedings of the house will be available in the database incase approved The tender process will reflect in the database. 7.? ? ? ? ? The work order, agreement date of start and end of project including all changes during execution if permissible or if any further approval is sought from house or the Commissioners office will be reflected in the Database. 8.? ? ? ? ? The project will be evaluated at various stages and weekly report of status of project submitted. 9.? ? ? ? ? ? The completion report will include MB number page number Amount of expenditure saving. 10.? All the officials who signed the completion with photographs of the completed project in various stages will be available on the database. ? **? ** ****? **** ****? **** ****? **** ****? **** ****? **** ****? **** ****? **** ****? **** ****? **** ****Various outputs queries have been proposed for this project.**** ? 1. Ward wise/ Constituency wise details of ongoing projects. 2. Details of completed jobs 3. Details of delayed projects and reasons for delay. 4. Status of work in various stages 5. Status of file. 6. Total amount of work passed by house as per ward area constituency. 7. Total amount of work completed 8. Ward wise in process, approved, tendered, Revision obtained, completed. ? ? ? ? ? ? ? ? ? ? ? ? **Salient Features** ? ? 1.? ? ? ? ? All documents like Application, Estimate, Tender, Agreement, completion certificate will be available online as scanned. 2.? ? ? ? ? Different users will have different levels of control for editing or reading the database. 3.? ? ? ? ? A web based application for ease of use and reliability of database storage will be used. 4.? ? ? ? ? All important steps will involve extensive use of SMS facility. 5.? ? ? ? ? The public will be able to access all status of projects online. 6.? ? ? ? ? This computerization will help to save hours wasted in duplication of various tasks. 7.? ? ? ? ? The computerization will make the engineers available to oversee the projects as time will be saved from repeated mundane tasks. ?